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BudgetAPS

Calculate your APS event budget with pre-filled items (SIAE 2025, security, setup) and get ticket break-even analysis. Export XLSX and PDF directly in your browser.

Warning - indicative tool

The 2025 SIAE rates shown are estimates based on standard rates with APS discount (-15/-40%). Exact values depend on the SIAE contract with your organization. Always verify with your SIAE contact before the event. Source: siae.it.

Everything stays in your browser - no data is sent to our servers.

1. Event details

Event name

Event date

Maximum capacity (seats)

Ticket price (€)

Event type (for SIAE calculation)

Applied 2025 APS rate: 7.2% on revenue (40% discount vs. standard rates)

2. Cost items

Items marked with (*) are calculated automatically. Adjust amounts according to your quote.

Item	Amount (€)	Notes
SIAE - Live concert (live music) *	216,00 €	APS rate 7.2% of theoretical revenue
Security (stewards)		Check with the relevant Comune/Questura whether your event requires a dedicated security service
Setup and rental		Stage, audio, lights, tents
Catering / bar service		Food, beverages, staff
Marketing and printing		Posters, social media, press office
Event liability insurance		Public liability insurance: recommended for any open event, check the specific obligations with your insurer
Miscellaneous and contingencies		Recommended contingency margin 10%
TOTAL COSTS	1.966,00 €

3. Summary and break-even

Maximum revenue (sold out)

3.000 €

200 tickets

Total costs

1.966 €

SIAE: 216 €

Net balance (sold out)

1.034 €

Surplus at sold out

132

minimum tickets to break even

You must sell 66% of capacity to cover costs.

2025 SIAE Rates - RUNTS-Registered APS

Event Type	Base Rate	APS Discount	APS Rate
Live concert (live music)	12%	-40%	7,2%
Recorded music / DJ set	6%	-25%	4,5%
Contemporary dance / performance	8%	-25%	6,0%
Theater with SIAE music	5%	-15%	4,3%

Source: SIAE - Associations/Recreation Clubs section. Rates apply to gross ticket revenue. APS organizations not registered with RUNTS may not benefit from these discounts. For more information: siae.it.

Frequently asked questions

Are the SIAE rates up to date?

The SIAE rates included are the 2025 APS rates with discounts for social promotion associations. For events with special rates, contact SIAE directly for a customized quote.

Is break-even calculated automatically?

Yes: enter the ticket price and the system calculates how many tickets you need to sell to cover all costs. The break-even threshold updates in real time.

Can I add custom cost items?

Not yet: the cost items you can edit are the ones the template provides (security, setup, catering, communication, insurance, miscellaneous). If a cost doesn't fit any of these, for now add it into "Miscellaneous and unexpected costs".

Can the exported PDF be shared with the board?

Yes: the PDF includes all cost items, totals, and break-even calculation in professional format. You can also export to XLSX for further editing.

Is data saved between sessions?

No: the data only lives in the open page and is lost if you reload or close it. Download the PDF or the XLSX before you leave, so you don't lose the work you've done.

Are the VAT rates correct for APS?

No, the tool calculates gross costs and does not apply any VAT regime. The flat-rate regime under L. 398/1991, historically used by many associations, does not apply to Third sector entities (art. 89 comma 1 lett. c of D.Lgs. 117/2017): the correct tax treatment for your APS has to be checked with your accountant.