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Cultural Project Costs

Budget estimates for cultural events and live shows

It will help you work out the budget estimate for a cultural project or a live show, with pre-filled line items for artist fees, SIAE, safety, SUAP, setup and communication. It will include the break-even calculation, a ticket-sales simulation and XLSX export for funding calls.

  • Will offer pre-filled line items: SIAE, safety, SUAP, artists
  • Will simulate break-even under different ticket-sales scenarios
  • Will provide a template for reporting on regional cultural funding calls
  • Will export to XLSX
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We are still building this tool. Write to us if you would like to be told when it is ready.

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Frequently asked questions

Everything you need to know about this tool.

  • What is the minimum cost to organise a small live event?

    It depends on the type of event. A free open-air concert can cost between €500 and €2,000 (sound system, SIAE, basic security). The tool provides realistic estimates by event category.

  • How is the SIAE fee calculated?

    The SIAE fee for contemporary music concerts is based on the artists' fees or event capacity, with rates updated periodically by SIAE: always check the current amount on their website. The tool applies the correct rate based on the parameters you enter.

  • Does the tool account for SUAP (permit) costs?

    Yes, it includes estimated SUAP administrative fees by municipality, sureties (if required), SCIA costs and venue-fitness permit costs. Rates vary by municipality: the tool uses average rates for Salento.

  • Can I use it to report on a grant that has already been funded?

    The tool is primarily a budget estimator. For final reporting (actuals) use the built-in Accounting module. The two tools share the same expense categories, making it easy to compare estimate against actuals.

  • How is the break-even point calculated?

    Enter total costs, maximum capacity and ticket-sales assumptions (% attendance, average ticket price). The tool calculates how many tickets are needed to cover costs and simulates 3 scenarios (pessimistic, base, optimistic).

Do you need help?

Write to us if this tool doesn't meet your needs: we're always evolving it with our community.

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